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Create a Payment Link

You can now easily create flexible payment options for your approved buyers, which you share via a Payment Link. The link will include the details of your services agreement and the payment schedule. In the payment link, your buyer can choose a payment method, safely provide payment information, and sign the Capchase agreement.

Step-by-step process

Step 1. Select a buyer

To start, you can create a payment link for your deal from the Buyers or Deals pages. Search for your buyer.

Step 2. Add the subscription details

Provide an informative title and description of the contract that’s being financed. You can add the specific products and services in a moment. You also have the opportunity to select which payment methods you want to offer the customer and which internal teammates should receive updates for this subscription.

Heads up! Credit card payments may be available upon request. Contact your Program Manager to learn about enabling credit cards as a payment option and the associated fees.

Step 3. Add service line items

On this page, you will add each service included in the subscription. After adding the title and, optionally, the description of the item, choose its value, frequency, and duration, and specify when the first charge should occur. Your deal may have one service item or multiple.

Service item frequency options

One-time: The one-time fees are due on the earliest first charge date of any item in the subscription.
Monthly: This is the most popular way to offer flexible payment options.
Quarterly: Some Vendors or Buyers prefer quarterly payments.

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Reordering service items

In the Schedule Builder, you can drag and drop items to reorder them in the summary. The summary on the left-hand side is exactly what your customer will see during checkout.

Easily offer net 30, 60, or 90 terms

Have buyers who want to delay their first payment? No problem.

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You can easily create payment links with net 30, 60 or 90-day terms. With net terms, your business gets paid on day 1, instead of waiting until the buyer makes their first installment payment. Also, you can increase the fee for net terms to generate additional revenue when a buyer selects this choice. Reach out to your Program Manager to configure the term options you want available in the app and the price points.

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Capturing Free Months and Sales Tax in the Payment Link

If your company offers free months as part of a first-year promotion, you can appropriately note that in the payment link.

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You can also appropriately account for Sales Tax, via a toggle and percentage input, that’s fully integrated into preview and total calculations. You have the ability to “apply to all” line items for fast bulk edits.

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There is a simple toggle to distinguish recurring charges from one-time fees like setup or implementation.

TIN Field

To effectively support the State, Local, and Education (SLED) buyer segment, we’ve added a Tax Identification Number (TIN) field to the Payment Link checkout process.

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By default, buyers will see this field while completing their payment link (unless you choose to disable it at the vendor or deal level). This helps ensure faster credit approvals and smoother deal processing, especially for SLED buyers. Reach out to your Program Manager with any questions.

The field name is country-specific, so Business Number for Canada, EIN for US.

Step 4. Confirm and create the link

Here you can review the flexible payment schedule and how it will look to your buyer, and then confirm.

Step 5. Share the payment link

Success! You've created your payment link. You can preview it or copy it to send to your buyer. You can embed the payment link in invoices or an eSignature flow, or share it in any other way.

Demo

Edit a payment link

You can update the payment link at any point before it is completed by your buyer. Find the deal on the Deals page of the Capchase App and click the three dots all the way to the right. This opens a drop-down menu with the Edit option.

Preview the payment link

Once you create a payment link to present the flexible payment options to your buyer, you can preview the link first to see what your buyer will see. In the preview mode, you can click to enter test data throughout the buyer flow without worrying about messing anything up.

Create a payment link with multiple line items

You can have the line items at different payment frequencies, for example, some at one time and others at monthly or quarterly.

Designating hardware line items

You can mark subscription line items as hardware (vs. software) and specify quantities when creating a Payment Link. This automatically triggers the required delivery & acceptance documentation, helping hardware deals get processed and paid faster.